Privacy Policy - FreeCoverLetter.eu GDPR Compliant
Last updated: May 2026 | Effective date: May 2026
✅ Simple version: We don't collect your personal data without consent. We don't sell your data. Ever. The tool works without login - we only use anonymous analytics to improve the service.
1. Who We Are
FreeCoverLetter.eu ("we", "our", "us") operates the website https://freecoverletter.eu - a free AI-powered cover letter generator. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable EU data protection laws.
Data Controller: FreeCoverLetter.eu
Website: https://freecoverletter.eu
Contact: privacy@freecoverletter.eu
2. What Data We Collect
Data you provide voluntarily:
- Job descriptions you paste into the generator - processed in real-time, not stored on our servers
- Email address - only if you subscribe to our newsletter (optional)
Data collected automatically:
- IP address (anonymized after 24 hours)
- Browser type and version
- Pages visited and time spent (via anonymous analytics)
- Referring website
- Device type (mobile/desktop)
We do NOT collect:
- Names, phone numbers, or personal identification
- Your generated cover letters (they exist only in your browser)
- Payment information (the tool is 100% free)
- Sensitive personal data
3. How We Use Your Data
We use the data we collect for the following purposes:
- Service delivery - To provide the cover letter generator and ATS scanner
- Analytics - To understand how users interact with our tool (anonymized)
- Newsletter - To send weekly tips if you subscribed (with your consent)
- Security - To detect and prevent abuse or fraud
- Legal compliance - To comply with applicable laws and regulations
We do not use your data for advertising, profiling, or sell it to any third party.
4. Cookies & Tracking
We use minimal cookies to operate our website:
- Essential cookies - Required for the website to function (no consent needed)
- Analytics cookies - Anonymous usage statistics (requires your consent)
You can manage or disable cookies through your browser settings at any time. Disabling analytics cookies will not affect your ability to use the cover letter generator.
We use no advertising cookies and no cross-site tracking.
5. Third Parties
We may share anonymized, aggregated data with:
- Analytics providers (e.g. Google Analytics with IP anonymization enabled)
- Hosting providers - Our website is hosted on servers within the EU/EEA
We do not share your personal data with advertisers, data brokers, or any third parties for commercial purposes.
6. Your Rights (GDPR)
Under GDPR, as an EU resident you have the following rights:
- Right of access - Request a copy of the data we hold about you
- Right to rectification - Ask us to correct inaccurate data
- Right to erasure - Ask us to delete your data ("right to be forgotten")
- Right to restriction - Ask us to limit how we process your data
- Right to portability - Receive your data in a structured format
- Right to object - Object to processing based on legitimate interests
- Right to withdraw consent - Unsubscribe from newsletter at any time
To exercise any of these rights, contact us at: privacy@freecoverletter.eu. We will respond within 30 days.
7. Data Retention
- Job description input - Never stored. Processed in-browser only.
- IP addresses - Anonymized after 24 hours
- Analytics data - Retained for 14 months then deleted
- Newsletter emails - Retained until you unsubscribe
For any privacy-related questions or to exercise your rights:
- Email: privacy@freecoverletter.eu
- Response time: Within 30 days
- Supervisory authority: You have the right to lodge a complaint with your local EU data protection authority